As it looks increasingly likely that the legislation will commence on 1 July (albeit with some minor tweaks), companies3 that do not have whistleblower policies will need to start work on developing a compliance plan, and companies with existing policies will need to review and update them to ensure they comply with the new provisions.
The protections in the Bill apply to broader scope of disclosures, and employees will be able to make protected disclosures much further down the hierarchy to their immediate supervisor or line manager. The Committee noted the difficulties this may create but felt that companies would develop ways of handling this, such as designating more senior managers as the reference point for disclosures. Complaints may also be able to made by non-employees, such as contractors, suppliers and family members.
Companies will be subject to penalties for failing to set up a compliant whistleblower policy, and both individuals and companies may be subject to substantial civil and criminal penalties for breaching a whistleblower’s anonymity and for victimising or threatening to victimise a whistleblower. However, a company will be not be vicariously liable for the acts of its employees, if it can establish it took reasonable steps and exercised due diligence to avoid the victimising conduct.
Therefore, a simple tick the box policy will not be enough to ensure compliance with this legislation, or to establish that an employer has exercised due diligence to avoid the victimising conduct. Companies will need to ensure they implement training at all levels of their organisation, to enable supervisors and managers to recognise a whistleblower complaint and deal with them appropriately, and implement systems to closely monitor the understanding and application of their policy and procedures.
Norton Rose Fulbright is a global law firm, with more than 50 cities worldwide, including cities across Europe, the USA, Canada, Latin America, Asia Pacific, the Middle East and Central Asia. We advise corporates, financial institutions and senior executives extensively on the implications of international business ethics and anti-corruption best practice standards, wider developments in the legislative and corporate landscape, and in relation to internal and government-led investigations. A particular focus of our advice has been on the concept of adequate procedures and the broader issues of risk management and compliance.
For more information, contact Abigail McGregor to discuss how the new whistleblower protection regime may impact your business.